Privacy Policy
Entity: Stonehill Learning and Energy Systems LLC
Website: https://shlae.com
Effective Date: March 14, 2026
1. Introduction
Stonehill Learning and Energy Systems LLC (“Stonehill,” “the Company,” “we,” “us,” or “our”) is a consultancy firm specializing in renewable energy project financing and technical education systems. This Privacy Policy describes how we collect, use, and protect your information when you visit our corporate website or engage with our professional services.
2. Information We Collect
We collect information that identifies, relates to, or could reasonably be linked to you (“Personal Information”).
- Contact Information: Name, professional email address, phone number, and mailing address provided via our contact forms or project financing inquiries.
- Professional & Employment Information: Job title, company name, industry sector (e.g., Renewable Energy, K-12 Education), and business history provided during consultancy engagements.
- Project & Financial Data: Information regarding government grants, corporate debt, or private equity inquiries related to renewable energy equipment and infrastructure.
- Technical Data: IP address, browser type, time zone settings, and location data gathered automatically through cookies to improve site performance.
3. How We Use Your Information
We use the data collected for high-level business operations, including:
- Consultancy Fulfillment: To evaluate and process project financing requests in the renewable energy sector.
- Communication: To respond to inquiries sent to
stephen.vicinanza@shlae.comor other staff members. - Business Development: To analyze trends in the fundraising and education sectors to better tailor our services.
- Legal Compliance: To verify identities for government-backed financing and prevent fraudulent applications.
4. Data Sharing & Disclosure
Stonehill does not sell, rent, or lease its client lists to third parties. We only share information with:
- Financial Partners: Accredited government agencies, corporate debt providers, or private equity firms involved in your specific project financing.
- Professional Advisors: Legal, technical, or financial auditors who assist in the due diligence of renewable energy projects.
- Legal Mandates: When required by law, subpoena, or to protect the safety and property of the Company.
Section 4A. Identity Verification & Regulatory Compliance - “To comply with international financial standards and maintain the integrity of our project financing consultancy, Stonehill Learning and Energy Systems LLC utilizes a rigorous Know Your Customer (KYC) and Anti-Money Laundering (AML) framework. While Stonehill does not execute financial transactions directly, we perform comprehensive background, criminal, and libel screenings on all prospective partners before introducing them to our funding sources. Personal information gathered for these purposes is handled with heightened security protocols as outlined in our internal AML/KYC Compliance Manual.”
5. Data Security
We implement industry-standard administrative and technical safeguards. For project financing data, we utilize $TLS\ 1.3$ for data in transit and $AES-256$ encryption for sensitive files at rest. Access is restricted to authorized personnel managing specific project portfolios.
Stonehill Learning and Energy Systems LLC: Data Retention Schedule
This table defines the lifecycle of information across the enterprise. Information must be securely deleted or anonymized once the Maximum Retention Period is reached, unless a “Legal Hold” (e.g., active litigation or audit) is in place.
| Data Category | Specific Record Types | Retention Period | Regulatory Rationale |
| Corporate & Finance | Tax returns, audit reports, general ledgers, project financing contracts. | 7 Years | IRS / Federal Statute of Limitations |
| KYC / AML Records | Background checks, ID copies, beneficial ownership declarations. | 5 Years | Bank Secrecy Act (BSA) / AML Best Practices |
| Student Records (PII) | Enrollment forms, grades, disciplinary records, attendance. | Enrollment + 7 Years | NY Education Law 2-d / FERPA |
| E-commerce Data | Transaction history, invoices, shipping logs (Every Critter). | 7 Years | PCI-DSS & Sales Tax Compliance |
| Professional Contacts | CRM leads, inquiry emails, consultancy outreach. | 3 Years | Business Utility / GDPR “Right to be Forgotten” |
| AI Interaction Logs | Technical prompts, AI feedback, hardware diagnostic logs. | 24 Months | 2026 AI Ethics & Transparency Standards |
| Employment Records | Payroll, background checks for staff, performance reviews. | 7 Years | FLSA / EEOC Requirements |
Implementation Protocol
1. The “Secure Disposal” Requirement
- Digital Data: Must be overwritten using industry-standard wiping software or permanent deletion from encrypted cloud backups.
- Physical Data: Any physical KYC or student files must be cross-cut shredded.
2. Anonymization Exception
Stonehill reserves the right to retain Anonymized Data indefinitely for the purpose of training AI models within the Human AI Co-Op or AIBF. This data must be stripped of all “Identifiers” so that the information can no longer be linked to a specific individual.
3. Linking to the Master Policy
To link this to your Master Document, add the following clause to Section 5 (Data Retention) of the Privacy Policy:
“For a detailed breakdown of how long specific categories of data are stored, please refer to the Stonehill Data Retention Schedule (v2026.1), which is incorporated herein by reference.”
6. Your Rights
In accordance with 2026 data standards, you have the right to:
Deletion: Request the removal of your data (subject to statutory retention periods for financial and fundraising records).
Access & Export: Request a copy of the professional data we hold about your business.
Correction: Update inaccurate contact or project information.